Virtual Job Fairs for Illinois School Employers
Details and registration at IllinoisEducatorFair.org
Details and registration at IllinoisEducatorFair.org
IASPA's virtual job fairs help Illinois public schools meet potential candidates for employment. Your administrators and instructional leaders will make direct, private connections with new and veteran educators on the convenient online platform.
Recruit licensed teachers, school support professionals, administrators, licensed paraprofessionals, and substitute teachers for immediate hire and the next school year.
"IASPA's virtual job fair was extremely well-organized, easy to navigate, and yielded a large pool of qualified candidates that definitely enhanced our recruitment efforts."
-Dr. Julia Wheaton, Assistant Superintendent of HR, CHSD 230
Our events have helped to connect more than 2,500 qualified job seekers with participating districts. In 2025, we will continue to use this helpful resource at three virtual job fairs.
Employer Registration
2025 Event Registration Opens in November, 2024.
- Thursday, February 6th, 2025, 4:00 to 7:00 PM
- Thursday, March 6th, 2025, 4:00 to 7:00 PM
Employer registration closedEmployers, register to recruit on March 6th • Registration deadline is 2/27
Booth Owners and Representatives Log In - Thursday, May 15th, 2025, 4:00 to 7:00 PM
Employer registration closed
Employers, register to recruit on June 6thBooth Owners and Representatives Log In
The January 18th virtual job fair will target candidates for licensed administrator positions. In order for the January event to run, we need a minimum of 20 districts/employers to register and submit payment for the event by 5:00 pm on December 9, 2022. This is necessary for two reasons: first, IASPA is committed to providing an experience that allows job seekers to connect with a variety of districts. Second, we need to cover the operational costs associated with event production. If the minimum of 30 employers is not met by 5 pm on April 29, 2022, your registration fee will be refunded 100%.
Employer Registration has ended. Contact jobfair@iaspa.org
The professional team from VitaminK12 produces each event with a focus on creating a high-value experience for all participants. We search out talent on your behalf by reaching out to attract qualified candidates who are:
- From under-served and under-represented populations.
- New educators entering the field.
- Licensed educators working in other fields.
- Alternate careers / career-changers.
- Out-of-state educators.
This is a cost-effective and time-efficient way for human resources professionals, principals, and other hiring administrators to meet prospective employees.
How it works for employers
- Register for each event that you wish to attend. You have to submit a separate registration for each. Payment by credit card / p-card only. IASPA members should login to iaspa.org when registering. Deadline for registration is seven days before the event. There are significant discounts for early registration and for IASPA members. See details below.
- January 18th, 2024, Registration Closed
- March 6th, 2024, Registration Closed
- June 6th, 2024, Registration Closed
We recommend registering at least two weeks prior to each event to get the most value out of screening and proactively reaching out to the candidates you're most interested in.
- Register: Complete the employer registration form on vitamink12.com.
- Set up your booth and assemble your representatives (recruiters): Shortly after registration, the designated district contact(s) will receive an onboarding email with a guide on how to set up the virtual booth for the best candidate experience, a FAQ on managing the booth, and key dates for live training. This guide will include live "booth owner orientation" sessions to learn how to customize your booth and plan for a successful job fair (recording available afterward).
- Prepare: Employer representatives recruiting at the event will also have opportunities to participate in live training sessions to instruct them on using pre-event resources to recruit and effectively engage during the live event. Training will provide best practices for communicating and tracking, and will walk participants through how to use the screening tools available to identify the best potential candidates for your organization.
- Recruit Early: In the weeks before the live event, employers have access to the candidate registry, a spreadsheet-like view of candidate profiles with powerful filtering on candidate traits like desired geographic area, positions, licensure, etc. The #1 success factor for employers with these virtual job fairs is a prepared recruiting team.
- Attend: Each representative will log in to the live event during the designated times to connect with candidates for scheduled and unscheduled chat interactions. Each chat has a 10-minute timer and will start as a text interaction. Representatives can invite the candidate to video chat. They can also extend the chat time and route candidates to other representatives in their booth.
- Follow-up: Employer representatives have continued access to the database of all candidate profiles. At the Gold level, employers receive email addresses and telephone numbers in spreadsheet format, and resumes in a searchable Google Drive folder for candidates that have not opted out. Representatives have continuous access chat transcripts and performance reports from the event.
What is Included with Employer Registration?
Choose from two employer packages for each job fair. Each package includes resources for before, during, and after the job fair. Pricing is based on the package chosen and your organization's type, and if you have an active IASPA membership.
Not a member? Join IASPA today! The savings in your job fair registration as a member may exceed the cost of membership.
Up to 33% off of registration fees when you sign up by December 21st.
| Packages | SILVER | GOLD Sold Out |
|---|---|---|
| IASPA Members | $500 | $750 |
| Non-IASPA Member Illinois Public Schools | $700 | $950 |
| Businesses, Non-Profits, Independent Schools, and Non-IL Public Schools | $1,800 | N/A |
| Extra Discounts for Early Registration! Up to 40% off of registration fees. | ||
|
Bulk access to contact information and resumes of candidates that have not opted out. Extract email addresses for your specific positions of need. |
✗ | ✓ |
| “Featured Employer” status increases visibility and promotes your organization in the job fair advertising to candidates. | ✗ | ✓ |
| “Lobby Showcase” your recruitment video plays in a loop in in the virtual lobby during the live event (up to 3 minutes.) | ✗ | ✓ |
| Virtual booth customized with your own content (e.g., text, hyperlinks, images, and videos). Prior participants: booth design will be copied from 2023 virtual events. | ✓ | ✓ |
| Employer representatives with access to potential candidates before, during, and after the event. | 10 | 20+ |
| Live and recorded training for Booth Owners and representatives. | ✓ | ✓ |
| Early access to the registry of all candidates and their profiles for efficient screening. | ✓ | ✓ |
| Invite and schedule chats with candidates. Match candidates with the appropriate representative. Booth owners can schedule on behalf of other representatives. | ✓ | ✓ |
| Humanex StyleProfile Builder™ talent inventory results to identify candidates most likely to be successful teachers (available with March and June events; IASPA member districts only.) | ✓ | ✓ |
| Text and video chat with candidates during the live event. | ✓ | ✓ |
| Hand off candidates to other representatives during the live event. Efficiently route prospects to the right recruiters in your organization. | ✓ | ✓ |
| Post-event booth visitor and chat report in an easily accessible spreadsheet for follow-through with all high-potential candidates. | ✓ | ✓ |
| Continued access to the full candidate registry and profiles for participating representatives. Access the pool of talent long after the event is finished. | ✓ | ✓ |
| Professional Virtual Booth Design by our team. Worry-free, professional design from experts. One fee covers all events for 2024. Limited availability.Sold Out | $250/all-events** | |
** - A single purchase of the Professional Virtual Booth Design includes all subsequent events.
Available discounts:
- Early registration discount of up to $250 depending on package and member status. Deadlines apply.
12/3/22 for the 1/11/23 event
What is Included with Employer Registration?
Every employer registration includes resources for before, during, and after the job fair. Significant features of the employer registration are:
- A virtual booth customized with your content (text, hyperlinks, images, and videos) for candidates. If your district participated a prior IASPA Virtual Job Fair, your booth content will be automatically copied into place for 2024 events. You can always make any edits that you wish.
- Many representatives (recruiters) can participate. Watch this short video of representatives' experience with the Brazen virtual job fair platform.
- Access the candidates' registry before the event so that representatives can screen candidates and identify high-potential talent.
- IASPA Members have access to teacher candidates' performance on the Teacher StyleProfile Builder™ from Humanex Ventures. Results come in an easy-to-use "Select 7" report that shows the top talents/strengths, identifying the candidates most likely to be successful teachers.
- Access continues for representatives for at least three months following the event.
- 1-on-1 Chat interaction with job-seeking candidates
- All chat interactions start in text and can switch to video chat.
- All employer representatives can invite registered candidates to chat before and during the event.
- Schedule chats with all registered candidates before and during the event (about Scheduled Chats).
- Scheduled chat allows candidates to be matched with the appropriate representative.
- Booth owners can schedule on behalf of other representatives.
- Scheduled chats may occupy any/all times during the live event, from 3:00 to 7:00 pm. Representatives can block off time when they will not be available for scheduled chat.
- All chats will be on a 10-minute timer.
- Representatives can end chats early or extend once by 2, 5, or 10 minutes.
- Employers will receive performance reports following the event with contact information for all candidates that visited the booth or chatted with a representative.
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Optional add-on: Professional Virtual Booth Design
Have one of our job fair experts do the work of collecting relevant content and creating a visually compelling and engaging booth for candidates. We will use setup the visual appearance, reference resources such as master agreements and benefits contracts, and index your different school sites. We’ll also make sure that your booth representatives are properly configured so there are no mishaps during the event. $250
Just to reinforce the power of the virtual job fair, we are a very small district (720 kids). We have made 6 hires for next year (a lot for any given year) and all of our hires came from the job fair. Please don't ever stop this format!
-Mary Henderson, Ed.D., Superintendent, Roselle School District 12
Employer Registration has ended. Contact jobfair@iaspa.org
Participating Employers
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Guidelines for Employers
Participating employers are expected to conform to the Illinois Human Rights Act and U.S Equal Employment Opportunity Commission policies regarding nondiscrimination in employment and all applicable Equal Opportunity Laws. In addition, participating employers must abide by the Principles of Professional Conduct for Career Services and Employment Professionals as published by the National Association of College and Employers (NACE). These principles require employers to maintain a recruitment process that is fair and equitable and to help candidates make informed and responsible decisions.
Employer Cancellation & Refund Policy
All cancellations must be made in writing by email to jobfair@iaspa.org. Cancellation notices received by 12:00 p.m. on the seventh day preceding the event will be refunded 100% of fees paid, less a $100 cancellation fee via the original payment method. Cancellation notices received after 12:00 p.m. on the seventh date preceding the event will not be eligible for a refund. If an event is canceled by IASPA for any reason, employers will receive a full refund of the registration fees paid. For any questions about the event, please contact jobfair@iaspa.org.
2022 Virtual Job Fair Performance
